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Volunteers

Volunteer Screening Procedures

Updated:  Effective 2016-2017 School Year

Volunteers are required to complete a “check-in” and/or screening process before they are allowed to volunteer at a site.  A brief description of the volunteer levels is included below:

 

Level I Volunteers

Level I volunteers are defined as volunteers who are supervised by a TUSD employee and have:

          1.    Permission to observe only; or

          2.    Direct student contact for one (1) hour or less per month; or 

 3.    Intermittent (no more than 4 times per year) student contact for classroom presentations,  fundraising, and supporting special events.

Procedures for Level I volunteers are as follows:

           1.  Sign in at the school office; tuberculosis testing or a background check is not required.

Level II Volunteers

Level II volunteers are defined as volunteers who are supervised by a TUSD employee and have:

          1.  More than one (1) hour of direct student contact; or

          2.  Ongoing direct one-on-one or small group contact with students; or

          3.  Weekly student contact by assisting in classrooms or chaperoning a study trip;

or

          4.  Completed driving requirements and are transporting our students.

Procedures for Level II volunteers are as follows:

          1.  Complete a volunteer application;

          2.  Provide a photo ID to be copied;

          3.  Obtain Tuberculosis (TB) clearance through screening;

          4.   Have the site administration conduct a background check through the

Megan’s Law website;

 5.   Obtain clearance through Department of Motor Vehicle (DMV) driving record check or request the site secretary to email Michelle Stone, Director of Transportation, their full name and driver’s license number to obtain this record (applicable only for volunteers with driving responsibilities); and

          6.   Sign in at the school office.

Level III Volunteers

Level III volunteers are defined as volunteers who have:

 1.  Unsupervised direct contact with students (i.e. youth ministers, interns-special education, counseling).

Procedures for Level III volunteers are as follows:

          1.  Complete a volunteer application;

          2.  Provide a photo ID to be copied;

          3.  Obtain Tuberculosis (TB) clearance through screening

          4.  Obtain a Fingerprint Request Form from the school site;

          5.  Complete paperwork and pay fees for Department of Justice (DOJ) and Federal Bureau of 

           Investigation (FBI) background check;

           6.  Complete online Mandated Reporter training as directed by the Human Resources office; and

           7.  Check in per site procedures.

 

Notes

1.   TUSD employees who are volunteering do not need to go through the volunteer application process.  The site only needs to verify their employment with the Human Resources office.  However, if they are driving, they do need to complete the driving portion of the process.

2.    TUSD students who are volunteering (i.e. ROP) do not need to go through the volunteer application process.

3.    CSUS students need to follow the separate procedure which has been established for them.

4.    Walk-on-Coaches need to follow the separate procedure which has been established for them.   

5.   Drivers cannot bring their own adult passengers (i.e. spouse, friend) when transporting students unless this passenger has been through the TUSD volunteer process.  Minors are okay.

                                                                                                  

 

TUSD site administrators are ultimately responsible for determining and completing the appropriate level of screening for school volunteers at the school sites.  Copies of all clearance information and forms can be obtained from the site offices.